This welcome pack contains essential information to help you prepare for your trip to Saint Lucia.
Important: Submit Your Personal Information
It is extremely important that you complete and return the Personal Information form. This serves as confirmation of your internship or volunteer placement. Only after receiving this information can we start arranging everything for you in Saint Lucia.
Contact Information
For general inquiries, you can reach us via email:
info@thepowerofsports.co.uk
If you have any questions, you can contact your mentor:
Phone: +44 7758 484544 (Available from 09:00 – 17:00 UK time)
WhatsApp: +44 7758 484544
Emergency Contact (24/7): +31 6 24131467 Email: info@thepowerofsports.co.uk
We look forward to supporting you on this exciting journey!
The Power of Sports Team
Personal Information:
On this page, you are required to fill in your personal details. We recommend copying and pasting this page into a Word document and sending it to info@thepowerofsports.co.uk or to your personal mentor. These details will be forwarded to our colleagues in Saint Lucia. This way, they’ll be informed of your arrival time/date, any medication you use, if you are vegetarian, who to contact in case of an emergency, etc. Very useful!
Please try to submit this form at least one month before departure.
Personal Details
First names (as in passport):
Last name (as in passport):
Date of birth (dd / mm / yyyy):
Gender:
Email:
Phone:
Mobile:
Address:
City/Town:
Province / State:
Postal / ZIP code:
Country:
Passport Details
Nationality:
Passport number:
Place of issue:
Expiration date (dd / mm / yyyy):
Emergency Contact
Full name:
Relationship to you:
Phone number:
Mobile number:
Email:
Medical and Dietary Information
Please list any dietary requirements or food allergies you have:
Please list any medical conditions we should be aware of:
Please specify any medication you are currently taking:
Other Details
Which school, college, or university do you attend or have attended?
Additional Travel Information
To help us create the most suitable program for you, please provide the following information relevant to your project:
Favorite sport:
Previous experience:
Qualifications:
Goals and motivation:
Any additional information that might help us with your trip:
Travel Insurance Details
Insurance company:
Coverage period (in days):
Policy number:
Start date (dd / mm / yyyy):
End date (dd / mm / yyyy):
Flight Details
Departure
Departure date (dd / mm / yyyy):
Departure time (24h format):
Airline:
Flight number:
Departure airport:
Arrival in Country
Arrival date in-country (dd / mm / yyyy):
Arrival time in-country (24h format):
Domestic airline (if applicable):
Arrival flight number (domestic):
Arrival airport (in-country):
Return
Return departure date (dd / mm / yyyy):
Return departure time (24h format):
Airline:
Return flight number:
Departure airport (return):
Arrival date back home (dd / mm / yyyy):
Arrival time (24h format):
Return arrival airline:
Return arrival flight number:
Return arrival airport:
I agree to the general terms and conditions of The Power of Sports.
Yes / No
Cardinal Kelvin Felix Archdiocesan Pastoral Centre
Eastwinds road
Marisule
Gros Islet
Saint Lucia
p.o. Box GM 592
Email: jmartin@unitedthroughsport.org
Joël A. Martin will be your local coordinator in the Caribbean. He is of mixed Saint Lucian and English heritage and brings the best of both cultures to his work. Joël has a strong network on Saint Lucia, particularly within the island’s national sports teams. Thanks to his close connections, you’ll have the unique opportunity to engage directly with international-level athletes and local professionals early in your stay.
Joël is deeply involved in the program and truly passionate about giving every participant a meaningful and memorable experience. His enthusiasm, local knowledge, and personal guidance will help you settle in quickly and feel at home on this beautiful tropical island.
As a former professional football player himself, Joël brings a wealth of experience to the field. He’s especially passionate about football and even more so about his favorite club, Arsenal. Whether you want to improve your skills, explore the local sports scene, or just talk football for hours, Joël is your go-to person
Emergency Contact
We are available 24/7 in case of emergencies.
Saint Lucia: +1 758 5200556
For general inquiries:
Your mentor in the UK is available via email, WhatsApp, or phone.
Your Fellow Travelers:
Since you will likely be traveling with other volunteers or interns from the UK, we will create WhatsApp groups with participants traveling within the same timeframe. Would you like to be added to a group? Contact your mentor to join.
Mentor in the UK – Mike James
Mike worked in England as a sports teacher, mainly at primary schools, and coached football in the evenings. He practices many different sports and describes himself as a “jack of all trades, master of none.” In the past, he has volunteered and coordinated projects for The Power of Sports, including in South Africa. It was an easy choice for him to broaden his horizons and continue his connection with TPOS through the new location in Mauritius. He has a great passion for sport, travel, and sports education for children.
Mike has already spent some time together with Juul, his Dutch girlfriend, as a coordinator in Mauritius and has greatly enjoyed his time there.
Pre-Departure Reading
• Be prepared for culture shock.
To minimize this, we recommend doing as much research as possible about the destination and its culture. Understanding local customs, communication styles, greetings, taboos, and social behaviors will help you recognize that things may simply be different, not necessarily strange, threatening, or intimidating.
• Research the climate and typical weather patterns
This helps you pack appropriately and prepare for variations during your stay.
• Learn about common illnesses
Find out which diseases are prevalent in the area, how they are transmitted, and how you can reduce the risk of contracting them.
• Be aware of local bugs, insects, and wildlife
This can help you avoid unpleasant surprises during your stay!
Arrival Information
By Air
Hewanorra International Airport (UVF)
This is the main international airport in Saint Lucia and the arrival point for most long-haul flights. If you’re flying directly from Europe or North America (and not via another Caribbean island), this will most likely be your destination.
By Ferry
Port Castries
Flying from Paris to Martinique and then taking the ferry to Saint Lucia is often a significantly cheaper alternative to a direct flight.
Daily ferries from Fort-de-France in Martinique take about 45 minutes to reach Saint Lucia.
Arrival Day & Pickup
All volunteers/interns are encouraged to arrive on a Friday so that you’re well-prepared to start the program on Sunday or Monday.
We do not recommend arriving too early or too late, as it may disrupt your schedule. However, if no other option is available, we will support you with the necessary arrangements, although an additional fee will be charged.
If you arrive early, we can help arrange temporary accommodation near the airport. Your mentor in the Netherlands can assist with this—again, additional costs may apply.
Program Orientation
One of our staff members will be waiting to pick you up at your point of arrival (airport or ferry terminal). They’ll be holding a sign and wearing a United Through Sport T-shirt. They will escort you to our accommodation.
If your flight or travel plans change or are delayed, please notify our coordinators as soon as possible. Make sure you have their contact details saved before leaving home.
In-Country Team
Several people will support you during your stay in Saint Lucia.
You’ll interact with many of them directly throughout your project, while others work behind the scenes to ensure that your experience is smooth, safe, and enriching.
Accommodation
Your accommodation is located in the northern part of the island, ideally situated between the main tourist attractions and nightlife areas of Saint Lucia—Rodney Bay Strip and the capital Castries.
A local supermarket, post office, and bus stop are all within a 5-minute walk, and East Winds Beach is just a few minutes away. You’ll feel at home in no time!
Accommodation Overview
| Feature | Standard Accommodation | |
|---|---|---|
| Meals | Breakfast only | |
| Free beverages | Only water | |
| People per room | 2–3 | |
| Wi-Fi | Yes | |
| Washing machine | Yes | |
| Bed linen | Yes | |
| Lockable doors | Yes | |
| Shower | Yes | |
| Private rooms | Some | |
| Cleaning service | Yes | |
| Towels | Yes | |
| Mosquito nets | Yes | |
| Fan | Yes | |
| Air conditioning | Yes (in 2 out of 7 rooms) |
The house has a dorm-style layout with plenty of space and a maximum capacity of 21 people.
There are seven bedrooms (air-conditioned), with shared ensuite bathrooms between every two rooms. The large common area features a flat-screen TV with American cable, movies, and sports channels for downtime entertainment.
The kitchen is fully equipped and designed for communal use, allowing several people to cook at the same time.
Most socializing takes place in the main lounge, the recreational area within the compound, and the balcony, which often becomes the heartbeat of the house during group gatherings or nights out.
Meals
A self-service breakfast is included daily, usually consisting of cereals, toast, local fruit, and spreads.
In some locations, lunch may occasionally be provided during training sessions, but volunteers and interns are generally encouraged to bring their own or purchase food along the way.
Evening meals are best enjoyed in groups—cooking and eating together is more budget-friendly and fun. There are also many local restaurants nearby offering a wide variety of options.
Additional Info
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Tap water: Safe and clean to drink at the accommodation
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Supermarket: 5-minute walk
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ATM: 5-minute walk
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Restaurants/bars: 5-minute walk
Flying via the United States
If you have a layover or transfer in the United States, you are required to apply for an ESTA (Electronic System for Travel Authorization).
You can easily do this online at the official website:
https://esta.cbp.dhs.gov/
The ESTA system is used by U.S. authorities to grant travelers from certain countries visa-free entry into the United States for tourism or business purposes, including transit.
Please note that there is a fee for submitting an ESTA application, which must be paid online using a credit or debit card.
Important: Always use the official ESTA website to avoid unnecessary extra charges from third-party providers.
The application is usually processed within a few hours, but to be safe, we recommend completing it at least 72 hours before departure.
Passport
Your passport is your most important document when traveling abroad. Make sure your passport is valid for at least six months beyond your return date to the Netherlands.
Do not place your passport in checked luggage when flying. Keep it on you at all times—ideally in your pocket or a secure travel pouch.
Visa
If you plan to stay longer than 90 days in Saint Lucia, a visa is required.
If this applies to you, please contact your mentor, who will assist you in obtaining the correct visa and guide you through the process.
Be aware: getting a visa for Saint Lucia can be time-consuming and sometimes frustrating, so we strongly recommend starting the process at least two months in advance.
Keep in mind that visa regulations can change frequently, sometimes even semi-annually—so always check the most up-to-date requirements.
DBS
To ensure that we can offer a safe and trusted environment, it is necessary that all interns and volunteers apply for a Disclosure and Barring Service (DBS) check.
You can get this via www.gov.uk, currently for 21.50 GBP.
Once in possession of your DBS, we kindly ask you to send a copy to your mentor at The Power of Sports. This allows us to ensure that all our team members meet the required standards and contribute to a safe and positive experience for the young people we work with. The DBS is of particular importance to us, given the nature of our work with vulnerable youth in disadvantaged neighbourhoods abroad.
Photocopies of Important Documents
It’s always wise to make photocopies of your most important documents.
Keep a copy with you abroad (stored separately from the originals), and leave another copy at home with a friend or family member.
We recommend making copies of the following documents in case of loss or theft:
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Passport – including your passport number, date and place of issue, and any visa pages
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Flight details – including flight numbers, transfers, and destination airports
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Travel insurance – including your policy number and 24-hour emergency contact number
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Vaccination card – with documentation of all required vaccinations
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Bank cards – along with the emergency number to report and cancel cards if needed
Email Yourself
It’s also a great idea to scan your important documents and email them to yourself as JPEG or PDF attachments.
Send them to an email account that you can access from anywhere in the world. This way, even if both your originals and paper copies are lost or stolen, you’ll still have access to your information online.
Travel Insurance
The Power of Sports strongly recommends that all participants take out comprehensive travel insurance before departure. Because these are long-term trips, the chances of encountering unexpected issues abroad are naturally higher. Travel insurance helps protect you from various risks, including:
Medical Emergencies
Illness or injury can happen anywhere in the world. A travel insurance policy with medical coverage ensures that you won’t be burdened by high medical costs in case of emergency treatment, hospitalization, or evacuation.
Trip Cancellation or Interruption
Sometimes plans change unexpectedly—due to illness, family emergencies, natural disasters, or other unforeseen circumstances. Travel insurance can reimburse non-refundable costs such as flights, accommodation, and other bookings.
Lost or Stolen Luggage
Losing your luggage or having belongings stolen can seriously affect your experience. A good policy provides financial compensation for lost or stolen items, reducing the impact on your trip.
Flight Delays
If your flight is delayed and you miss a connection or pre-booked activity, insurance may help cover additional costs like extra hotel nights or rebooking fees.
Liability Coverage
In rare cases, you might be held legally responsible for accidental damage or injury to others during your trip. Insurance can protect you from these unexpected legal or financial consequences.
Travel Accidents
While no one expects to be involved in an accident while abroad, travel insurance often includes coverage for permanent disability or accidental death resulting from a travel-related incident.
Legal Assistance
If you find yourself in a legal dispute or need legal support while abroad (e.g. over a contract or personal matter), travel insurance can help cover the cost of legal advice or representation.
Loss of Travel Documents
Losing your passport, visa, or other essential travel documents is highly stressful. Many insurance policies include assistance and reimbursement for the replacement process.
Even though travel insurance comes at an additional cost, it can save you a great deal of money, stress, and inconvenience in the event of unexpected challenges.
Vaccinations
For travel to Saint Lucia, the following vaccinations are recommended:
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DTP (Diphtheria, Tetanus, Polio): Recommended for all travelers, regardless of the duration of your stay.
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Hepatitis A: Also recommended for all travelers, no matter how long you are staying.
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Yellow Fever: Mandatory if you have visited a country where yellow fever is prevalent within seven days prior to your arrival in Saint Lucia.
While malaria is not present in Saint Lucia, there is a risk of mosquito-borne diseases such as dengue. Therefore, we strongly recommend taking precautions against mosquito bites.
For personal and up-to-date advice, contact a travel health clinic or the Dutch GGD (Municipal Health Services).
Please note that these are general recommendations, and requirements may vary per person and travel itinerary. Always consult a medical professional for tailored advice.
General Health & Hygiene
We are not authorized to provide medical advice regarding your health or vaccinations. It is therefore essential that you consult your GP well in advance of your departure.
As always, prevention is better than cure. Here are some important health preparations to consider before you travel:
Pre-Departure Health Checklist
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Book an appointment with your GP to find out which vaccinations are recommended.
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Ideally visit your doctor 2–3 months before departure for a full general check-up.
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Check whether your prescription medication is legal in Saint Lucia. Bring a doctor’s letter explaining the medication and why you need it.
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Visit your dentist before departure, dental issues can quickly ruin your trip, and treatment abroad can be expensive or lower in quality.
Food Poisoning
Many travelers experience mild stomach issues within the first 48 hours due to exposure to unfamiliar bacteria. This is common and usually harmless.
Rest, drink plenty of fluids, and replenish salts to recover quickly. Some travelers bring daily multivitamins to support their immune system.
Sun Exposure
Beware of heat and intense sunshine. Dehydration, sunburn, and heatstroke are common among participants. You can easily prevent these with the following steps:
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Avoid direct sunlight during peak hours (midday)
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Wear sunglasses
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Wear a hat or cap
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Apply high-factor sunscreen
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Stay hydrated—drink water constantly and always carry a full bottle
First Aid Kit
We recommend bringing your own personal first aid kit. It’s essential for minor injuries or accidents. Keep it in an easily accessible spot and take it with you each day during your volunteer work.
Safety & Security
Theft is more common abroad than it may be at home. However, most incidents are avoidable if you stay alert and take basic precautions.
Here are a few general safety guidelines to help you stay out of trouble:
Tourists are often targets for pickpockets. Make sure you’re well-informed about Saint Lucia before departure, so you know what to expect and how to stay safe.
General Safety Tips
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Never go out alone, especially at night.
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Learn which areas are considered unsafe and avoid them.
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Keep important documents and valuables in a secure place, such as a hidden inner pocket or money belt.
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Carry only as much cash as you’ll need for the day.
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Avoid wearing expensive jewelry or watches.
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Be cautious of people who seem overly friendly too quickly.
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Keep cameras and electronics out of sight when not in use.
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Keep your wallet in a front pocket instead of the back.
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Always check whether swimming areas are safe, and avoid everyone entering the water at the same time.
Preventive Measures
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A money belt is a secure way to carry valuables—wear it under your clothes and only access it in safe, private locations.
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Use ATMs in well-lit, public areas, preferably during the day. Never count your money in public, and avoid withdrawing cash alone or at night.
Behavior & Dress
Your behavior and clothing can draw attention. In more traditional or underdeveloped areas, locals may interpret certain outfits or mannerisms as disrespectful or inappropriate.
Overconfidence or showing off material possessions is often viewed as arrogant. Instead, aim to blend in, be humble, and respect the local culture.
Helpful Cultural Tips
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Keep a low profile and avoid flashy behavior.
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You’re here to learn and immerse yourself in the culture—not to compare or judge.
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Try adopting local customs—even learning a few greetings can go a long way.
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Avoid wearing political or offensive clothing—choose modest, respectful outfits.
Drugs
Never buy, use, or possess drugs while abroad.
Doing so will result in immediate termination of your internship or volunteer placement. More importantly, local police will not hesitate to arrest you, and you could face imprisonment without trial.
Prison conditions abroad are often extremely poor, and you may not have access to the same rights and legal support as at home. Even small amounts of marijuana can lead to severe penalties.
Alcohol
Nearly all incidents involving volunteers and interns are linked in some way to excessive alcohol use. People under the influence are more likely to be robbed, assaulted, or worse—especially in bars and nightlife areas.
Even moderate alcohol consumption can slow your reflexes and create a false sense of invincibility, increasing your vulnerability.
Recommended Guidelines:
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Avoid drinking alcohol on weekdays.
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If you drink on weekends, stay in control and look out for others.
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Always stick with your group, and never leave your drink unattended.
Code of Conduct Agreement
We want you to have a meaningful and enjoyable experience abroad, but it is important to remember that you are representing our foundation as an ambassador. Therefore, it is essential that you conduct yourself appropriately throughout your time abroad.
For this reason, you will be required to sign this contract upon arrival in Saint Lucia.
Code of Conduct
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Respect & Cultural Awareness
- You will always respect local attitudes, cultures, and beliefs.
- You will not make any derogatory, sexist, or racist comments to anyone during your stay.
- You will dress, speak, and behave appropriately at all times.
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Appropriate Behavior & Social Conduct
- You will not act in a way that is considered antisocial by the Lead Coordinator or local community.
- This applies particularly while under the influence of alcohol.
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Attendance & Punctuality
- You must arrive at your Placement on time each day.
- If you are delayed or unable to attend, you must inform the Lead Coordinator as soon as possible.
- You may also notify an In-Country Staff member, provided they were designated in advance by the Coordinator.
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Travel & Overnight Stays
- You cannot take personal time off for travel or visiting friends/family without permission from the Lead Coordinator.
- You must not spend a night away from your accommodation without permission from the Lead Coordinator.
- No unauthorized visitors are allowed to stay overnight at your accommodation.
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Departure & Accommodation Rules
- You must leave your accommodation on the Placement End Date unless granted permission to stay longer.
- This applies to local homestays and all other accommodations arranged by our organization.
- You cannot leave your Placement earlier than the agreed end date without consulting the Lead Coordinator.
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Accommodation Cleanliness & Respect
- You must keep all areas tidy and orderly, including personal and communal spaces.
- Failure to respect the accommodation may result in early dismissal from the program.
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Alcohol Consumption
- You must only drink alcohol in moderation during your time abroad.
- The Lead Coordinator will explain the specific drinking rules upon arrival.
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Zero-Tolerance Policy on Drugs
- Buying, handling, or consuming illegal substances is strictly forbidden.
- Anyone caught in possession or suspected of drug use will be immediately removed from their Placement and accommodation.
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Sexual Relationships & Safety
- We strongly advise against engaging in sexual relationships while in-country.
- Attitudes towards relationships and sexual conduct may differ in the host country, potentially putting you at risk.
- Be aware that HIV/AIDS and other sexually transmitted diseases may be more common.
- Drugs are sometimes used in cases of sexual assault; be mindful of your surroundings while socializing.
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Following Instructions
- You must always follow the Lead Coordinator’s advice.
- Failing to do so may endanger yourself or others and lead to immediate dismissal.
- Health & Medical Responsibility
- You are responsible for your own health and well-being.
- If you experience any medical issues, you must seek medical attention immediately.
- Medical facilities in the host country may be of a lower standard than you are used to.
- Visa & Travel Compliance
- Your return flight date must align with the expiration of your visa requirements.
- You are responsible for obtaining the correct visa (if required).
Additional Rules for the Volunteer Coaching Program
- Alcohol Restrictions for Volunteers
- Unless otherwise permitted, you may not consume alcohol excessively from Sunday to Friday evening.
- Alcohol consumption may be allowed on Friday and Saturday, but only with the Lead Coordinator’s permission.
- Breaking this rule may result in immediate dismissal from your Placement and accommodation.
- Commitment to Volunteer Hours
- As a volunteer, you agree to complete a minimum of 4 hours per weekday (Monday – Friday) unless otherwise stated.
- You understand that this is a commitment, and you are expected to perform to the best of your ability.
Termination of Placement
If your placement is terminated due to non-compliance with the Code of Conduct, you will be required to leave immediately.
Discrimination Policy
We have a zero-tolerance policy on discrimination. If you witness, experience, or hear about any form of discrimination, you must immediately inform your coordinator.
Drug Policy
There is a strict zero-tolerance policy on drugs. Anyone caught in possession or suspected of drug use will be immediately removed from their accommodation.
What to Pack
This list is designed to help you select and prepare your personal clothing and essentials for your trip abroad. The weather in Saint Lucia is generally warm and tropical. However, if you arrive during the winter months, nights can feel surprisingly cool. The overall atmosphere on the island is very relaxed, so leave your formal suits and evening dresses at home — this is a casual environment.
Recommended Clothing
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Shirts: Bring a few comfortable shirts, and make sure to pack your own sports tops or training shirts for program activities.
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Shorts: Since the weather will be warm most of the time, bring plenty of lightweight shorts.
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Socks: You’ll be doing a lot of physical activity, so bring a generous supply of socks, including football socks if you plan to join a local team.
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Swimwear: With many opportunities to swim in pools and the ocean, swimwear is essential. You might also want to try surfing.
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Trousers: Cotton trousers are ideal, especially in the evening to help protect against insects. Bring enough to wear during cooler nights.
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T-shirts: A large supply of T-shirts is recommended for daily wear and sports.
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Underwear: Cotton underwear is more hygienic than synthetic materials. Bring enough to last at least one week.
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Special gear: If relevant, bring a whistle, hockey stick, football boots, or other sport-specific items you may need.
Footwear
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Casual shoes: One pair is sufficient for general use.
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Sandals/flip-flops: A sturdy pair with ankle straps is useful in hot weather and commonly worn by travellers.
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Trainers/sports shoes: Bring a pair you don’t mind getting dirty. Outdoor work and tropical rain showers can quickly turn fields into muddy areas.
Rain Gear
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Waterproof jacket: Lightweight, breathable and waterproof — always useful during sudden showers.
Other Essentials
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Camera/Phone: To capture important memories (and for communication).
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Personal first aid kit: Often overlooked, but important for treating minor injuries.
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Insect repellent: Essential to prevent mosquito bites. A product with 50% DEET is recommended.
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Sleeping bag: Optional, only needed if you plan to travel independently afterwards.
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Sunscreen and after-sun lotion: Use a high SPF (30+) due to the strong sun exposure throughout the day.
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Sunglasses: To protect your eyes from intense sunlight.
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Torch/flashlight: Useful during power outages or at night (your phone may also have one, but don’t rely solely on it).
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Towels: Bring at least two bath towels and one beach towel.
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Toiletries: A toiletry bag with your daily essentials such as toothbrush, toothpaste, shampoo, etc.
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Water bottles: It’s crucial to carry at least two litres of water with you daily. Bottled water is available but not always immediately accessible.
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Whistle: Useful for organising games or acting as a referee during your sports sessions.
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Day bag: A small, easy-to-carry bag is highly recommended for daily use and weekend outings.
Phone
The international dialing code for Saint Lucia is +1. You can purchase a local SIM card in Saint Lucia to make calls more affordable, although WhatsApp is widely used for communication. There is free Wi-Fi available at the accommodation, so if you bring a phone or laptop, you will be able to connect to the internet easily.
Laundry
Laundry facilities are available at the accommodation. You will be able to wash your clothes during your stay.
Electricity
Saint Lucia uses the following power outlet (Type G, same as the UK):
Plug type: Type G (three rectangular prongs)
Money
The official currency of Saint Lucia is the Eastern Caribbean Dollar (XCD).
A rough exchange rate is:
1 GBP = XCD 3
Please budget approximately 50 GBP to 100 GBP per week for your personal expenses while in Saint Lucia. This will vary depending on your lifestyle and how often you eat out or travel.
Smoking and Drinking
Please be respectful of other volunteers and interns. Smoking is allowed in designated areas. Drinking is permitted in moderation, but must not interfere with your work or responsibilities during the week. Of course, we want you to enjoy your free time, but antisocial or disruptive behaviour will not be tolerated.
A Typical Workday
Here’s what a standard day might look like:
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10:30 – Program starts
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11:00 – 12:00 – Pre-school sports sessions
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12:00 – Lunch break
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14:45 – 16:00 – After-school sports sessions
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17:00 – 18:30 – Club training sessions